Unified Module Specification: HRM
The HRM (Human Resource Management) module is the organization's employee management system. It centralizes employee profiles, manages leave requests, guides new hires through onboarding checklists, and displays the organizational chart.
v1.0 — ApprovedPlatform: VENI-AI ShellDomain: Human Capital
1. Module Overview
This module provides essential HR tools for organizations on the VENI-AI platform. It is fully integrated with the Shell's identity and RBAC systems, ensuring that sensitive employee data is protected while maintaining cross-departmental visibility for the organizational chart.
- Primary Goal: Transition from spreadsheet-based HR to a structured, auditable system.
- Secondary Goal: Improve employee experience through self-service leave management and guided onboarding.
2. Specification Navigation
This specification is divided into technical, data, and functional domains:
| Section | Focus | Audience |
|---|---|---|
| Technical Specification | Architecture, Stack, Security | Developers, DevOps |
| Database Schema | Tables, ERDs, Types | Developers, DBAs |
| API Reference | REST Endpoints, Contracts | Integrators, Frontend Devs |
| Functional Requirements | Features, REQ IDs | BAs, Testers |
3. Functional Requirements (SRS)
3.1 Employee Management (PROFILE)
- REQ-HR-001: System MUST manage employee profiles (Name, Job Title, Department, Manager, Start Date).
- REQ-HR-002: System MUST support an Organization-wide Directory with search and filter capabilities.
- REQ-HR-003: System MUST provide a self-service profile update for personal contact fields.
3.2 Leave Management (LEAVE)
- REQ-HR-004: System MUST support leave requests (Annual, Sick, Unpaid) with automated balance checks.
- REQ-HR-005: System MUST implement a Manager Approval Workflow for pending requests.
- REQ-HR-006: System MUST calculate working days duration, excluding weekends and public holidays.
3.3 Employee Onboarding (ONBOARD)
- REQ-HR-007: System MUST automatically generate Onboarding Checklists based on role-based templates.
- REQ-HR-008: System MUST track task completion status and progress for new hires.
3.4 Organizational Structure (CHART)
- REQ-HR-009: System MUST visually display an Organizational Chart based on reporting lines.
- REQ-HR-010: System MUST provide a Team Leave Calendar for departmental visibility.
4. Feature Specifications (Deep Dives)
Detailed specifications for each core feature:
- Employee Profile Management
- Leave Management Workflow
- Onboarding Workflows
- Organizational Chart Visualizer
5. Non-Functional Requirements (NFR)
5.1 Performance
- NFR-HR-PER-001: Organizational chart rendering MUST support up to 500 nodes without performance degradation.
- NFR-HR-PER-002: Directory search response time MUST be < 300ms.
5.2 Accuracy & Integrity
- NFR-HR-ACC-001: Leave balance deductions MUST be atomic and consistent with the approval state.
- NFR-HR-ACC-002: Audit trail MUST capture all changes to employee employment status and manager changes.