Unified Module Specification: Document
The Document module is the organization's collaborative rich-text authoring and knowledge base system. It provides a TipTap-powered editor, version control, and approval workflows.
v1.0 — ApprovedPlatform: VENI-AI ShellDomain: Knowledge & Collaboration
1. Module Overview
The Document module enables teams to create, review, and publish internal documentation and policies. It is designed to replace fragmented word processing tools with a single, organization-aware system that maintains strict versioning and formal approval cycles.
- Primary Goal: Facilitate high-quality, auditable document creation and publication.
- Secondary Goal: Build a searchable organizational knowledge base.
2. Specification Navigation
| Section | Focus | Audience |
|---|---|---|
| Technical Specification | Architecture, Stack, Security | Developers, DevOps |
| Database Schema | Tables, ERDs, Types | Developers, DBAs |
| API Reference | REST Endpoints, Contracts | Integrators, Frontend Devs |
| Functional Requirements | Features, REQ IDs | BAs, Testers |
3. Functional Requirements (SRS)
3.1 Content Creation (EDITOR)
- REQ-DO-001: System MUST provide a TipTap-based Rich-Text Editor (H1-H3, Lists, Tables, Code).
- REQ-DO-002: System MUST support creating documents from pre-defined Templates.
- REQ-DO-003: System MUST implement Auto-save functionality every 30 seconds.
3.2 Data Integrity (VERSIONING)
- REQ-DO-004: System MUST maintain a full Version History for every document.
- REQ-DO-005: System MUST allow previewing and Restoring any previous version.
3.3 Lifecycle Management (APPROVAL)
- REQ-DO-006: System MUST implement a 3-stage status machine: Draft, In Review, Published.
- REQ-DO-007: System MUST support Reviewer Assignment and change request comments.
- REQ-DO-008: System MUST lock documents for editing while they are in the "In Review" state.
3.4 Organization (SEARCH)
- REQ-DO-009: System MUST support Spaces for document grouping.
- REQ-DO-010: System MUST provide Full-text Search across all published documents in the org.
4. Feature Specifications (Deep Dives)
Detailed specifications for each core feature:
5. Non-Functional Requirements (NFR)
5.1 Performance
- NFR-DO-PER-001: Save latency MUST be < 500ms for documents up to 50,000 characters.
- NFR-DO-PER-002: Search indexing MUST complete within 5 seconds of document publication.
5.2 Storage & Security
- NFR-DO-STO-001: Document content MUST be stored as structured JSON in PostgreSQL (TipTap JSON).
- NFR-DO-SEC-001: Published documents are read-only for all except the assigned reviewer/admin.